• Referral Process and Eligibility 

    Referral Process

    Project Child Find

    Do you have or know of a Roxbury Township child, three to twenty-one years of age that may have a developmental delay? If so, our district's child study team can help.

    In many cases, a child who is identified early can be helped if special education is provided. Sometimes parents just need to know what special programs are available and how these programs may be obtained for their child.

    If you are concerned about your child and are uncertain about what you should do, please call the Child Study Team at 973-584-4232. If you know of a child who may have special needs, please ask the parents to contact us for further information. All information is confidential. 

    What is a referral?

    A referral is a written request for an evaluation that is given to the school district when a child is suspected of having a disability that is affecting the educational experience. In most instances, the student suspected of having a disability should first be referred to the Intervention and Referral Services Team. If, as a result of the interventions recommended by the team, the student continues to experience difficulties in the general education classroom, the I&RS Team will determine the next course of action which could include amending the Action Plan, determining 504 eligibility, or referring the student to the Child Study Team for evaluation.

    How is a student referred for a Child Study Team Evaluation?

    Students between the ages of 3 and 21 suspected of having an educational disability may be referred to the Child Study Team for an evaluation. If you believe that your child may have a disability, you may refer your child for an evaluation by submitting a written request to the school district.

    Who can make a referral?

    • I&RS: School staff and/or the building administrator(s) can refer a student to the Child Study Team through their school-based Intervention and Referral Service (I&RS) teams. The I&RS teams are building-based, inter-disciplinary teams that meet regularly to develop intervention plans for students experiencing significant academic and/or social/emotional difficulties in the classroom. Once the I&RS has exhausted its resources and determines that additional information may be necessary the I&RS team forwards a Child Study Team referral to the Director of Special Services. The Director forwards the request to the school’s Child Study Team who schedules an Initial Planning Meeting with the parent(s), Child Study Team and the student’s teacher(s) to discuss the student’s academic and/or social/emotional difficulties and a possible evaluation for Special Education and Related Services.

    • PARENT(S): Parent(s) may initiate a Child Study Team referral for their child who may be experiencing significant academic and/or social/emotional difficulties in the classroom by contacting the Director of Special Services and forwarding the request in writing, with an original signature.

    • ADMINISTRATORS or STATE AGENCIES: If a student is experiencing significant academic and/or social/emotional difficulties in the classroom and the intervention plan has been unsuccessful in mitigating these difficulties the Principal, other building administrators or an individual from a state agency may refer a student to the Child Study Team.

    Who are the members of the Child Study Team?

    The New Jersey Department of Education requires that the Child Study Team include a school psychologist, a learning disabilities teacher-consultant, and a school social worker. These professionals are all certified and employed directly by the Roxbury Board of Education.

    What is the procedure after the referral is made?

    Once the referral has been made, the Case Manager has twenty (20) calendar days (excluding school holidays) to schedule an Identification Meeting. Attending this meeting are a social worker, school psychologist, learning disabilities teacher-consultant, classroom teacher, speech & language specialist (if the suspected disability includes that area or the child is age 3-5) and the parent(s).

    Are students automatically assessed if the request is made?

    No. Once a request for a Child Study Team evaluation is made an Initial Planning/Identification Meeting must be scheduled. At that meeting, it is determined if a Child Study Team Evaluation is warranted and if so an Evaluation Plan is developed.

    If the team determines evaluations are not warranted, they may refer to the school’s I&RS committee, requesting that the I&RS committee amend the current Action Plan and/or refer the child to the 504 committee.

    When is an evaluation warranted?

    An evaluation is needed when the parent(s), the members of the child study team and your child’s teacher meet and decide that your child may have a disability and that disability is adversely affecting the student's educational performance.

    What is the procedure if the student is going to be assessed?

    Once it is determined that assessments are necessary an initial evaluation plan is developed and the parent/guardian gives written permission. The district then has ninety (90) days to complete the necessary evaluations. Within the ninety (90) days, an Eligibility Conference is scheduled where the evaluations are interpreted and it is determined if the student is eligible for special education and/or related services.



    How is eligibility determined?

    When the evaluation(s) are completed, eligibility is determined collaboratively at a meeting according to N.J.A.C. 6A:14-2.3(k).

    To be eligible for special education and related services:

    • A student must have a disability according to one of the eligibility categories according to 6A:14-3.5(c); The disability must adversely affect the student’s educational performances; and

    • The student must be in need of Special Education and Related Services.

    • The school district must provide a copy of the evaluation report(s) and documentation to be used to make a determination of eligibility to the parent (or adult student, when applicable) not less than 10 days prior to the meeting.


    What is an Individualized Education Program?

    After your child is determined to be eligible for special education and related services, a meeting will be held to develop your child’s IEP. The IEP is a written plan that describes in detail your child’s special education program. The IEP should describe how your child currently performs and your child’s specific instructional needs. The IEP must include detailed and measurable annual goals and short-term objectives or benchmarks.

    Who must attend the IEP Meeting?

    Except when a member of the IEP team has been excused from attending the meeting with parental consent in accordance with NJAC 6A:14 the following persons must attend IEP meetings: 

    Student, if appropriate;
    General education teacher
    Special education teacher
    Child Study Team member
    Case manager
    Others at the discretion of the parent or school district; and
    If transition will be discussed at the IEP, a representative of any other agency likely to provide or pay for services.