RCS BASES Registration 2026/2027

Required

Welcome to the 2026/2027 RCS BASES Program!

 

Dear RCS BASES Program Families:

Welcome to the Roxbury Community School Before and After School Enrichment Services (RCS BASES) Program for 2026/2027. Thank you for choosing the BASES Program for your before and after-school care needs! We look forward to having the best year with you and your children! This registration packet contains the materials you need to register for the programs below.

Please read the enrollment agreement carefully. Your completed submission indicates your full understanding of and agreement to the RCS BASES enrollment policies.

Enrollment Procedures
Enclosed are the registration forms, fee schedules, and auto-billing form.

Please complete and return:

1. Completed online RCS BASES Registration Form (all sections listed below)
  • Child’s Information Section
  • Parent/Guardian Information Section
  • Release Information
  • Health Information
  • Homework Help Contract
  • Special Interest Questionnaire
  • Child Behavior Policy/Code of Conduct
  • RCS BASES Program Student Rules Agreement
  • Parent/Guardian Agreements & Authorizations
  • Family Handbook – Parent/Guardian Acknowledgment Form
  • Credit Card Authorization Form for Reoccurring Billing for RCS BASES (Optional)

2. $25 non-refundable annual registration fee per child (August-June, regardless of when you enroll)

3. First month’s tuition deposit (due by August 15th or at time of registration if registering after the school year starts)

Registrations are processed as they are received, with all required materials enclosed. Missing materials will delay the registration process. If desired days are full, you will be waitlisted on a first come, first serve basis. 
Within two weeks of receiving enrollment forms, a confirmation email will be sent along with your monthly statement/invoice, except in June. Current families will have preference for open spots until June 22, 2026. New families will be notified beginning the week of June 29th.

In order to secure enrollment for September, please submit the enclosed forms by 12:00 p.m. on Monday, August 10, 2026. Registrations for the first day of school recieved after this date through August 19th will be charged a $25 late registration fee. Completed registrations received on or after August 20th will not be able to start until the week of September 8th.

Enrollment for fall conferences (aftercare only) is October 2nd, enrollment for January is by December 16th, enrollment for April is by March 17th, and for spring conferences (aftercare only) by March 19th, all by noon. 

We look forward to providing your child with the best childcare program possible. Best wishes to you and your family in the new school year!

Pg. 2 - FEE SCHEDULE AND ADDITIONAL PROGRAM FEES 

Effective August 26, 2026 through June 15, 2027

Below are the program fees and fee schedules for the 2026/2027 school year. Possible discounts can be found at https://rcs.roxbury.org/yp/rcs-bases-before-after-care. Families may also qualify for reduced childcare fees through the RCS BASES Tuition Assistance program provided certain criteria are met. Please contact the Roxbury Community School for more information.

Enrollment in the RCS BASES program is for a minimum of one month. Once your child is enrolled, we will consider enrollment to be the same each month for the year unless you indicate otherwise in writingSchedule change fees will apply. The schedule change fee breakdown can be found at https://rcs.roxbury.org/yp/rcs-bases-before-after-care.

RCS BASES fees are based on 180 school days which are broken down into ten equal monthly installments. The fee is not based on the number of days of BASES for each individual month.

RCS BASES Tuition and Fees for 2026/2027

Payment Schedule
Payment for the next month is due the 15th of the current month. For example, payment for enrollment in the BASES program for the month of October is due by September 15th. If you are on automatic payment, we will charge your account on the 15th of the month or an alternative agreed upon date.

The payment schedule is below:

1st Payment: August 17, 2026
2nd Payment: September 15, 2026
3rd Payment: October 15, 2026
4th Payment: November 16, 2026
5th Payment: December 15, 2026
6th Payment: January 15, 2027
7th Payment: February 16, 2027
8th Payment: March 15, 2027
9th Payment: April 15, 2027
10th Payment: May 15, 2027

 

Pg. 3 - RCS BASES Program Registration (Pg 3)
 
Important Registration Information: Please complete this packet and return it to the Roxbury Community School office along with the first month’s tuition and non-refundable $25 registration fee per child (Aug-June). Please fill out this form neatly and in pen. Please PRINT. We will not accept incomplete forms. Please fill out one registration packet per child. Students registered after Monday, August 20, 2026 will not be able to start BASES until the week of September 8th.
Child's Namerequired
First Name
Nickname (optional)
Last Name
Must contain a date in MM/DD/YYYY format
Sex (M or F)required
# Street, Town, Zip
Program for EnrollmentrequiredREVIEW CAREFULLY - Your child will participate for the following schedule. Check all that apply.
REVIEW CAREFULLY - Your child will participate for the following schedule. Check all that apply.
First day of the 2026/2027 school year is Wednesday, August 26, 2026
Program Add-OnsMy child MAY participate if not registered on the specific days. RCS will follow up on these dates.
My child MAY participate if not registered on the specific days. RCS will follow up on these dates.
Possible DiscountsrequiredDocumentation may be needed in order to apply discount
Documentation may be needed in order to apply discount
FINANCIAL RESPONSIBILITY AND EMAIL ADDRESS


Your Statement for RCS BASES program services will be sent monthly to the email addresses provided below. Email addresses listed below will be used to communicate updates, invoices, and other important information.
PARENT/GUARDIAN INFORMATION SECTION:
HOUSING STATUS: Child lives withrequired
Parent/Guardian #1 - Name (First Last)required
First Name
Last Name
Parent/Guardian #2 - Name (First Last)required
First Name
Last Name
Pg. 4 - RCS BASES Program Registration (Pg 4)
 
RELEASE INFORMATION
 
INDIVIDUALS AUTHORIZED FOR PICK-UP (Besides the individuals listed previously) - Please list at least three (3) additional local adults (over the age of 18) who are authorized to remove your child from the program and who the BASES program can contact in case of emergency. In an emergency, we will always try to contact the parents/guardians first. If we cannot reach the parents, the individuals below will be called in the order listed. ID will be checked daily, so please make sure you and other authorized individuals have PICTURE ID at pickup. Parents, emergency contacts, and authorized persons listed below will be the only individuals permitted to pickup your child. If an individual’s name is not on the list below, they will not be allowed to pickup your child. Any additions or deletions must be made in writing and can be emaild to comschool@roxbury.org.
HEALTH INFORMATION
 
Fill Out COMPLETELY – Incomplete forms will be returned.
 
Note: This form MUST be completed and returned with your full registration package, first month’s payment for registration and registration fee before your registration can be processed. A one-week minimum processing time is required for the start of the child’s program. Children may not start the program until the full registration process is completed and confirmed by the Community School. For any application received after August 20, 2026, parents will be notified of the date the child may begin the program.
 

Health Guidelines/Procedures:

  • There is NO nurse on duty at any time during the RCS BASES Program.
  • NO medication may be administered by our RCS BASES staff. The ONLY exception to this policy is if written orders for use of an Epi-Pen are provided, the orders must say the pupil requires administration of epinephrine for anaphylaxis. Please make arrangements to have any required medications administered either before or after the program. If your child requires the use of an inhaler, you will be contacted to have your child picked up.
  • RCS BASES staff is trained in First Aid, CPR/AED, and Epi-Pen and will administer first aid for minor injuries.
  • Parents will be notified of injuries that require extensive first aid or additional observation by a physician.
  • In the case of a major medical emergency, 911 will be called. You will be contacted immediately afterward.
  • RCS BASES operates under the guidelines of the Roxbury Township Public Schools Communicable Diseases Policy, all of which policy applies to RCS BASES.
  • RCS BASES, the Roxbury Community School, or the Roxbury Township Board of Education will NOT be responsible for complications that may occur as a result of false information given by the parent/guardian at the time of enrollment.
  • It is the family's responsibility for notifying and keeping up to date RCS BASES of any medical issues or medical plans for your child during their time in BASES. Information shared with the school is not shared with BASES. This information will remain confidential.

 

Pg. 5 - RCS BASES Program Registration (Pg 5)

The RCS BASES program provides reasonable accommodations for students with disabilities. It is helpful for the staff to be aware of children whose medical, physical, learning or social disabilities require special consideration. All children must have independent toileting skills. Accommodations are made within the framework of existing staffing ratios, and program organizations, but do not extend to substantial modifications in the childcare purpose, cost, or availability of appropriate supervision of all participants.

Does your child have any of the following (check all that apply)?requiredProvide additional information if needed to accommodate your child (per BASES Family Handbook)
Provide additional information if needed to accommodate your child (per BASES Family Handbook)
If yes, check all that apply: Program may require documentation from a licensed physician.
(for allergies, medications, asthma) If yes, provide a copy if it will affect your child in BASES.
Pg. 6 - RCS BASES Program Registration (Pg 6)
 
Please read and answer the questions/statements below. By submitting this form you understand and acknowledge each item.
Pg. 7 - RCS BASES Program Registration (Pg 7)
 
AGREEMENTS & AUTHORIZATIONS
 

RCS B.A.S.E.S. “HOMEWORK HELP” CONTRACT

RCS BASES offers a “Homework Help” Monday-Friday in aftercare. The Homework Help will provide a quiet space, guidance from staff, and extra supplies to begin daily homework assignments. It is the staff’s role to provide assistance, not one-on-one instruction. Depending on your child’s assignment, they may not be able to finish their homework in the allotted time, but will be able to get a start on it. If children do not finish homework during this time frame, and wish to continue later in the program, they are welcome to sit at a table and do so. This is a space for them to continue working, not one where staff will be sitting with children to offer assistance.

Please note that children are expected to work quietly in Homework Help, using appropriate behavior, as to not disturb others who are working. Children who exhibit inappropriate behavior may be removed from Homework Help for the day.

The use of Chromebooks will not be allowed during Homework Help. If their assignment is on the computer, they will need to work on that portion at home.

Please discuss with your child the homework help contract if you are requiring that they participate. Please refer to the Family Handbook for the Homework Help guidelines. Check an option below and discuss the option with your child.
SPECIAL INTEREST QUESTIONNAIRE
Pg. 8 - RCS BASES Program Registration (Pg 8)
 
CHILD BEHAVIOR POLICY/CODE OF CONDUCT
 
The child behavior policy is in place to assure that there are uniform guidelines for behavior management within all RCS BASES programs. It is expected that all families enrolled understand the policy that RCS BASES follows when dealing with matters regarding inappropriate behavior. It is the goal of the RCS BASES staff to set appropriate limits for the children to succeed within. Staff will give acknowledgement to children when they cooperate, share, and participate. The staff will also encourage children to resolve their own conflicts using conflict resolution methods and will intercede when needed.

When inappropriate behavior occurs and/or persists, RCS BASES staff will help the child understand why the behavior is not acceptable, discuss the consequences of that behavior (timeout, removal from activity, etc.), as well as provide alternatives to use in the future. It is required that RCS BASES staff document any inappropriate behavior that results in physical or verbal harm to a child’s peers, staff, or themselves to the child’s family. Parents/guardians will be notified of the inappropriate behavior by one of the staff members or the Community School.

The family of the child may be contacted by the Program Supervisor and/or Program Teacher. The desired outcome from the conversation/meeting is to produce positive behavior guidelines for the child, with the staff and families in agreement. The behavior guidelines must then be met and improvements seen within a two-week period of time. During this time, parents should plan for alternate care. After this period, the decision will be made for the continuation or discontinuation of the child’s enrollment in the RCS BASES program. If enrollment is canceled, the Program Supervisor and Community School Coordinator will decide either the length of time that a suspension is necessary or if the child will be permanently removed from the program. There will be no refund of fees paid if a child is suspended from a program.

If a child’s behavior requires that a family member pick up a child earlier than the time of program closing, you will be notified by the Program Instructor and expected to pick-up within 15 minutes of the call. The Program Supervisor has the discretion to immediately remove a child, either temporarily or permanently, from the program if the child is at risk of causing serious injury to other children or himself/herself; the parent threatens physical or intimidating actions towards children, staff members, or other parent/guardians; or the parent exhibits verbal abuse to staff in front of enrolled children. All other possible reasons for expulsion will be discussed with the parent prior to the child being removed from the program. Please refer to the Discipline & Expulsion Policy that is included in your Parent Handbook.

Enrollment in all RCS BASES programs requires agreement to the behavior policy.

Rights - Students have the right to attend a school that is safe, clean, in good repair, and drug-free where they and their property are respected at all times and under all circumstances.

Responsibilities - Students have the responsibility to follow directions given by those in authority, respect the rights and feelings of others and their property, keep themselves drug free, maintain a clean school environment, and refrain from acts of violence or vandalism. Any item that may be perceived as a threat to a person’s safety in the school environment, such as a knife or other weapon, will be banned from participating in BASES.

We have a range of students in our program from Kindergarten through fourth (sixth grade) depending on location. Topics of conversation or explicit language (shouting, obscene language, or vulgar content), fighting, or roughhousing is not permitted. The same respectful rules that apply during the school day apply at BASES

Students will keep their hands and feet to themselves at all times.

If a student speaks of or acts upon harming themselves, the parent/guardian and the school will be notified.

In cases of stealing, losing, and/or destroying BASES or another’s property, restitution will be expected and may have other consequences.
 
CELL PHONE USE AND OTHER ELECTRONIC DEVICES
 
Please keep all cell phones and other personal electronic devices* at home. If your child must have a device with them during BASES, please note that it must remain in the child’s backpack, out of sight, and powered off. If a phone, or other device, is taken out and utilized during BASES, it will be taken by a staff member for safekeeping until a parent or guardian can come to claim the device. * The term “personal mobile devices” includes cell phones, smart watches, iPads, tablets, or any other electronic device not owned by the school district.
 
RCS BASES PROGRAM STUDENT RULES AGREEMENT

General Rules:
  1. I will listen and respect those in authority that are working at BASES each day and follow their directions the first time they are given.
  2. I will answer when called.
  3. I will stop what I am doing and listen to the teachers when they clap, say “freeze”, or blow the whistle.
  4. I will be honest and use good manners.
  5. I will play safe with all students at BASES by being respectful and sharing.
  6. I will be responsible for me and clean up after myself.
  7. I will keep my hands and feet to myself and use kind words.
  8. I will adjust games/activities to include all who want to play.
  9. I will ask a BASES staff member for help if I am or another student is upset, hurt, or if there is a problem.
  10. I will ask a BASES staff member if I have a question about any of the rules.
  11. Even when my parent/guardian has arrived at BASES, I will still abide by the BASES rules until I leave the building or playground area with my parent/guardian.
  12. Most importantly, I will try my best to have fun!

Playground/Gym Game Rules:

  1. I will wear appropriate footwear (sneakers) while participating in gym games and while on the playground. Sneakers can be kept in my backpack and changed into during BASES.
  2. I will use equipment only for its intended purpose.
  3. I will be honest and cooperative if I get “out” in a game.
  4. If the playground equipment is wet, I will not use them.
  5. I will use all playground equipment appropriately. I will not hang, dangle, flip, jump off, or play on equipment in an inappropriate manner.
  6. I will wait my turn in line when using the playground equipment. If in line for the slide, I will wait my turn, go down on my bottom, feet first, and sitting up.
  7. I will not climb up the slides at any time.
  8. I will always sit on my bottom while on the swings and will hold onto the chains with both hands.
  9. I will stop the swing completely before getting off and will not jump off the swing.
  10. I will make sure to stay a safe distance from other children that are swinging when I walk by the swings.
  11. I will use other gym equipment (balls, jump ropes, hula-hoops, etc.) in a designated space away from the playground equipment.
  12. I will only play “tag” on the ground and not on the playground equipment.
  13. If a ball or other piece of equipment goes outside the playground area or out of the gym, I will ask an adult for permission to go get it.
  14. I will not kick or throw balls or other equipment in or to inappropriate places (i.e., over the fence or on the roof).
  15. When a teacher says that it’s time to go inside, I will gather my belongings and line up quickly and quietly. I will not run/hide from the group.



First Offense – Verbal notification to parent/guardian. Written report. A disciplinary action can occur.

Second Offense – Written report sent to the Program Supervisor. Email/Phone/In-Person Conference with Parent/Guardian. A disciplinary action will occur.

Third Offense – Child will be removed from the group until a parent/guardian arrives. Child faces possible suspension from RCS BASES for a period of time determined by the Program Supervisor.

Fourth Offense – Your child may no longer be permitted to attend RCS BASES.

AGREEMENTS & AUTHORIZATIONSrequired
As the parent(s)/guardian(s) completing this application, I agree to adhere to the stated policies and procedures of the Roxbury Community School Before and After School Enrichment Services (RCS BASES) program as stated here and in the Family Handbook, and give my child permission to participate fully in this program. I will review all of the BASES policies, rules, safety procedures, and consequences with my child.

As the parent/guardian of this child, I hereby certify that the information provided is complete and correct to the best of my knowledge and that this child is in good health and can participate in the normal activities of the program.
CONFIRMATION OF SUBMISSION INFORMATION:* My confirmation and submission indicates I have read and understand the policies and agree to abide by them.required
Parent/Guardian Namerequired
First Name
Last Name
Must contain a date in MM/DD/YYYY format